The Development Department :
The Development Department works to create long term relationships with individuals, corporate bodies and organisations to support and enhance the work of the National Galleries of Scotland.
The Department aims to create a community who are prepared to support NGS both personally and financially. This is done by :
Running fundraising programmes aimed at individuals, trusts and foundations and companies to provide support for a range of projects throughout the NGS
Running a top quality sponsorship programme and opportunities for the corporate world to use the Galleries as part of their marketing and PR campaigns.
Providing opportunities for friends and supporters of the Galleries to participate in the life of the Galleries, through various initiatives such as the Friends and Patrons of the NGS
The department was set up in 1988 and now consists of 9 staff.
Main Purpose of the Job
The function of the Development Assistant is to provide general administrative support to the Development activities. The Development Assistant will also assist in the administration of the Friends membership scheme and co-
ordination of the Friends events programme and cultivation events. S / he is responsible for ensuring the effective administration of fundraising systems.
1.Responsible for the smooth running of the departmental administration, including processing purchase orders using the e-request system.
2.Assist with the effective processing and banking of gifts, and be responsible for the daily cash book.
3.Ensure that all membership correspondence is dealt with timeously and assist with the administration and processing of membership applications.
4.Work with volunteers when available in the administration of the Friends scheme and Friends events.
5.Assist with departmental mailings to Friends and Patrons.
6.Ensure that Friends, Patrons and donor information is kept up to date on the database and in line with the Data Protection policy.
7.Assist the Friends team with the Friends event programme and the logistics associated with events to the highest standard.
8.Manage the Friends event bookings administration, efficiently handling payments, sending tickets and recording on the database.
9.Support Friends events by preparing guest lists and attending and running selected events.
10.Assist the Development Co-ordinator with NGS private views.
11.Assisting in the preparation of exhibition and project proposals.
12.Assisting in the collation of information for evaluations.
13.Undertaking corporate research to update the database and contacts, and to seek out new companies to approach for support.
14.Working across the team, responsible for website updates for the Development Department.
15.Assist with general administration and provide support for the Friends team as required.
16.To keep abreast of developments in the fundraising profession and ensure compliance to best practice
17.To participate in the running of the Development Department, attending staff meetings and other meetings as required
18.To undertake other appropriate projects as requested by the Head of Development