Personal Assistant (F/M)
9d ago

Job purpose

Provide a superior level ofadministrative support to 2 directors primarily

  • Act asprimary point of contact for the UK team in support of the office Manager basedin France
  • Providesbasic support to the direct reports of the 2 directors and the UK based team
  • Organizesand coordinates office activities
  • Workinternationally in support of the wider Group Security administrative team toorganize complex meetings, events and engagement activities
  • Key responsibilities

  • Act as a gatekeeper of the executives’ time& as primary contact for their stakeholders
  • Screen calls and determine availability priorities of the executives
  • Manage executives’ calendar, inbox andcomplex travel arrangements
  • Oversee the day-to-day management of theadministrative tasks; establish an internal control and accountability process
  • Provides historical reference by developing andutilizing filing and retrieval systems; recording meeting discussions
  • Prepare expense reports and track reimbursements
  • Coordinate seminar schedules and ensure all needed reports and data areprepared and available for review ahead of time
  • Welcome guests and customers by greeting them,in person or on the telephone; answer or direct inquiries
  • Workinternationally to support the wider Group Security administrative team inorganizing & delivering complex meetings, events and engagement activities,including public events
  • Primary point of contact for onboarding of new joiners coordinateequipment orders, welcome new joiners onsite, liaise with local administrativeteam
  • Coordinateoffice activities & provide support as needed
  • Competencies

  • Communication skills both verbal and written
  • Proficiency with Microsoft Office (Word, Excel, Powerpoint, Outlook)
  • Fluent inEnglish (French is a plus)
  • Typing, spelling and grammar
  • Organisation &planning skills
  • Customer-oriented
  • Attention to detail
  • Interpersonal & networking skills
  • Working autonomously & remotely with internationalteams
  • Education

  • Administration or Business Degree
  • Overall work experience in the field

  • Minimum 6 years’experience as an executive personal assistant.
  • Experience acting as a liaison between chief executives and othercompany leaders
  • Skills / abilities

  • Ability to manage multiple projects and to anticipate problems
  • Ability to work independently and remotelywithin a matrix organization & international setting
  • Must exercise appropriate discretion andconfidentiality always
  • Teamplayer with a positive, proactive attitude
  • About AXAWould you like to wake up every day driven and inspired by our noble mission and to work together as one global team to empower people to live a better life?

    Here at AXA we strive to lead the transformation of our industry. We are looking for talented individuals who come from varied backgrounds, think differently and want to be part of this exciting transformation by challenging the status quo so we can push AXA -

    a leading global brand and one of the most innovative companies in our industry - onto even greater things. In a fast-evolving world and with a presence in 64 countries, our 166,000 employees and exclusive distributors anticipate change to offer services and solutions tailored to the current and future needs of our 103 million customers.

    To support our business strategy and digital transformation, AXA is building a new Group Security Practice to ensure a coordinated response to the increasing cyber security threat, enable risk decisions to be made consistently across the organization and establish sustainable security capabilities that are integrated with the business.

    Our vision for Information Security is to protect our stakeholders by securing our information assets, managing our cyber risk and enabling business strategies in an efficient and effective way, fully supported by executive leadership and underpinned by all AXA employees’.

    What We OfferAt AXA, we lead a an HR policy that encourages diversity, maintains your professional and private life balance and accelerates the skills and career development : promotion of diversity, remuneration policy, training device, .

  • Discover everything that makes AXA an employer of choice.Whatever your job is, we strive to offer you career opportunities.
  • Our goal is to develop your skills to support the transformation of our changing business.

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