To assist in the efficient running and development of the branch, in conjunction with the Branch Manager by maximising the overall income and profitability of your branch.
Responsibilities & Duties :
Whilst the following provides a description of the tasks to be undertaken by the Administrator, there will be requirements for the individual to undertake some other duties that are essential to the smooth running of the office.
These must be mutually agreed between the Administrator and the Branch Manager :
Receiving incoming post and distributing post and invoices
Checking invoices to ensure they have not already been processed (avoiding duplicate errors)
Checking utility invoices for brought forward balances (to make sure all brought forward amounts are already invoiced and on the system)
Checking invoices for correct client name, etc.
Scanning invoices and filing when required
Answering the telephone and taking messages and / or answering general queries
Obtain quotations (non urgent and non H&S works only)
Source local contractors
Produce and send work orders
Preparing post to be sent
Sending pre-prepared budget packs to Lasermail once the Property Manager has prepared documents
Minimum Requirements :
Good literacy and numeracy skills
Excellent communication skills
Experience in Word, Excel, Outlook etc
Desirable Requirements :
Previous experience in the property field
Experience of mail merge
Salary Range & Benefits :
Under one roof employee discount scheme
22 days holiday
Supported ongoing industry training and personal development.